Integration

WooCommerce
to Unleashed

WooCommerce orders become Unleashed sales orders automatically. Stock flows back. Fulfilment closes the loop, without touching a plugin, a spreadsheet, or a CSV export.

Get this integration See it live →

~2days

Avg. time to live

5min

Sync frequency

99%

Uptime SLA

Supply Lens — Live Flow Monitor Live

WooCommerce #3189 received 1× Ceramic Mug, 3× Gift Bag Large — £54.00 ORDER IN

Validated & transformed SKUs matched · custom fields stripped · tax £9.00 PROCESSING

Unleashed SO-6234 created Sales order confirmed · ref SL-3189 CREATED

Dispatch confirmed DPD 15082719453GB · WooCommerce order marked shipped FULFILLED

Stock levels updated Ceramic Mug: 203 → 202 · Gift Bag Large: 74 → 71 STOCK SYNC

Core Capabilities

The full loop,
handled cleanly.

Supply Lens connects WooCommerce to Unleashed without relying on fragile plugins or manual exports. Orders in, stock back, fulfilment confirmed, all in real time.

WooCommerce orders automatically create Unleashed sales orders
Stock levels sync from Unleashed back to WooCommerce product inventory
Fulfilment & tracking pushed back to WooCommerce on dispatch
Customer records handled via configurable account strategy
SKU matching with cross-reference and variation support
WooCommerce order metadata and custom fields handled cleanly
Tax inclusive / exclusive handling across territories
Multi-warehouse and location-based stock logic
Cancellations and partial fulfilments supported

Integration flow summary

WooCommerce order placed

Processing / paid status trigger

TRIGGER

Supply Lens validates

SKUs, customer, tax, metadata

TRANSFORM

Unleashed sales order

Created with full line items

CREATE

Dispatch → WooCommerce

Order status + tracking update

SYNC

Stock → WooCommerce

Product quantity updated

ONGOING

Optional Flows

Switch on what you need.

Beyond the core order flow, Supply Lens can activate additional layers depending on your WooCommerce store setup and Unleashed configuration.

Product & Price Sync

Push product data and pricing from Unleashed into WooCommerce on a schedule or manual trigger.

Multi-Warehouse Logic

Route stock availability by warehouse and apply channel-specific allocation rules per product category.

Refunds & Cancellations

WooCommerce refunds and order cancellations handled with configurable credit note and stock reversal logic.

Variable Product Mapping

WooCommerce product variations (size, colour, etc.) mapped cleanly to Unleashed product codes with full cross-reference support.

Assembly & Kits

WooCommerce bundle or grouped products mapped to Unleashed component-level lines, with no double-counting.

Manual Sync Mode

Trigger syncs manually as well as automatically, useful for migrations, testing, or reviewing high-value orders before processing.

Configuration

Configured for your
store, not ours.

WooCommerce stores vary significantly: different themes, plugins, custom fields, and order flows. Supply Lens is configured to match your setup, not the other way around.

Order trigger rules

Choose which WooCommerce order statuses trigger import: processing, completed, or custom statuses from your checkout plugins.

Customer account strategy

Single catch-all account, one per customer, or one per company — matched to your Unleashed account structure.

SKU & variation matching

Match on SKU, variation attribute, or cross-reference table. WooCommerce variable products and custom product types handled cleanly.

Tax, shipping & custom fields

Tax model, shipping charge handling, and any WooCommerce order meta fields mapped through to Unleashed as needed.

SKU / variation cross-reference example

mug-ceramic-white-sm→UN-MUG-W-S

mug-ceramic-white-lg→UN-MUG-W-L

gift-bag-large→PACK-GB-L

_shipping_total→SERV-SHIP

Order import

Processing + completed

Stock sync

Every 5 minutes

Fulfilment push

On dispatch

Product sync

Not enabled

OFF

Customer strategy

Per customer

CONFIG

Variation mapping

Cross-ref table

CONFIG

Edge Cases Handled

WooCommerce is flexible.
That means more edge cases.

WooCommerce stores tend to be more varied than hosted platforms. Custom plugins, non-standard order flows, and metadata quirks are all part of the deal. Supply Lens handles them.

"Our WooCommerce SKUs don't match what's in Unleashed — different formats entirely."

A cross-reference table maps WooCommerce SKUs and variation attributes to Unleashed product codes. Unmapped items go to an exception queue, never fail silently.

"We use a custom checkout plugin that adds extra order statuses."

Supply Lens is configured to listen for the specific WooCommerce order statuses you use, whether standard or custom statuses from your checkout flow.

"We sell variable products — size and colour combinations with different stock."

WooCommerce product variations are mapped to individual Unleashed product codes. Stock levels are managed at the variant level, not just the parent product.

"Orders sometimes contain a mix of stocked items and made-to-order lines."

Line-level rules let you treat different product types differently. Stocked lines go through the standard flow, non-stock lines can be flagged or handled separately.

What you'll need